Information Technology Acceptable Use Policy
A. B. Freeman School of Business - Tulane University
The A. B. Freeman School of Business provides computing, networking, and information resources for its students, faculty, and staff in support of teaching, learning, and research. Access to the computing systems and networks operated by the A. B. Freeman School of Business imposes certain responsibilities upon users, in accordance with University policy and local, state, and federal law. Users accept the responsibility for utilizing services in ways that are ethical and that demonstrate academic integrity and respect for others who share these resources.
This policy is established in an effort to help users understand what is expected of them. It sets guidelines regarding the issues of privacy and respect for property, ownership of data, system security, and misuse of the system. This policy exists in conjunction with, and does not replace, the University's Code of Student Conduct and the University's Policy on Use of Computers and Networks.
The Network as a Shared Resource
A. B. Freeman School of Business computer and network resources are available to all students, faculty, and staff of the School. Because there are many individuals who utilize these shared resources, respect for the rights and needs of others is central to this policy. To ensure access and service for all, users must refrain from any action which interferes with the system or places an undue burden on network services, such as:
Sending excessive electronic mail, such as chain letters, advertisements, or solicitations Knowingly installing or running a program that will damage or place a burden on the computer system or network Knowingly acting in a manner that will disrupt normal operations of computers or the network Using computer or network services for commercial purposes. Academic use of Electronic Mail All users should recognize that University computing resources are made available for academic pursuits, and the use of University electronic mail systems and workstations should be limited to such pursuits. Freeman School students use the Tulane University electronic mail system and in some cases corporate email systems. Users of the Tulane email system are bound by its policies which are documented in Tulane's Policy on Use of Computers and Networks. Users of corporate email systems should also be aware of their respective policies.
Users do not wish to receive mass emails that contain inappropriate, frivolous, or inflammatory information. You should respect the desire of others to be protected from such undesirable email just as you wish to be protected from it. In addition to adhering to the published University policies, Freeman School students should follow these guidelines to ensure that University email resources are used in the most efficient manner for academic pursuits:
Find a forum for your views and medium of communication that does not involve burdening the University mail system Post community information on the appropriate Freeman intranet electronic bulletin boards and student organization intranet sites Refrain from sending messages of a non-academic nature to Freeman Address Book email groups (MBA1, MBA2, etc) Reduce the size of mail by turning off the mail client program feature that automatically attaches a previous message to a new message when you select the Reply command (found under Options in Outlook) When replying to mail, take care to reply to specific individuals; use the "Reply to All" command judiciously Refrain from sending electronic chain mail Refrain from email "spoofing", e.g., altering e-mail headers to hide the identity of the sender or attributing e-mail to someone other than the sender Respectful exchange of ideas and information Computer systems and networks allow for the free exchange of ideas and information. This exchange serves to enhance learning, teaching, critical thinking, and research. While the constitutional right of free speech applies to communication in all forms, civil and respectful discourse is encouraged. University policy and local, state, and federal law do prohibit some forms of communications, and users should refrain from sending communications which include, but are not limited to, the following:
- Advocacy directed to incite or produce lawless action
- Threats of violence
- Disruption of the academic environment
- Harassment based on sex, race, disability, or other protected status
- Anonymous or repeated messages designed to annoy, abuse, or torment.
The A. B. Freeman School of Business is not a publisher of material which becomes the subject of electronic mail messages. The A. B. Freeman School of Business cannot guarantee the privacy or confidentiality of any electronic mail message or document sent through its computing network and electronic mail system. While system administrators do not monitor the content of electronic mail messages as a routine procedure, the A. B. Freeman School of Business does reserve the right to inspect, copy, store, disclose, and delete the contents of electronic mail messages at any time. However, it will do so only when it believes such action is appropriate to prevent or correct improper use, satisfy a legal obligation, or insure proper operation of the network or electronic mail facilities.
As with electronic mail, system administrators do not monitor the content of users' files stored on the network. It may be necessary, however, for system administrators to access users' files if needed for the maintenance of computers and networks. To that end, the A. B. Freeman School of Business does reserve the right to inspect, copy, store, disclose, and delete the contents of files residing on the network and individual computers at any time. However, it will do so only when it believes such action is appropriate to prevent or correct improper use, satisfy a legal obligation, or insure proper operation of the network or computing facilities.
The A. B. Freeman School of Business will hold responsible any user of the system for actions relating to security violations or irresponsible use. The School also reserves the right to withhold computing privileges from those who do not abide by the intent of this policy. Violations of this policy shall be treated as violations of the Code of Student Conduct and will be referred to the appropriate officials and/or groups as outlined therein.
Network security and virus protection
All computers connected to the Freeman network must be running virus protection software with the latest updated virus definitions. The operating system of any connected computer must be updated with the manufacturer's latest set of patches and updates. Computers with operating systems that are not patched, not updated, or that are not running virus protection software or do not have the latest updated virus definitions may not be allowed to communicate on the Freeman network.
Any computer on the Freeman network that is flooding the network or otherwise showing signs of virus infection or erratic behavior will be blocked from participating in further network communications. Network communications will be reestablished after the user resolves the problem and demonstrates that the required updates or patches have been applied and the
problematic behavior has ceased.