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Media Services

Faculty\Staff Policies

Purpose of Media Services
Equipment Policies and Procedures
Audio/Visual Equipment
Mobile Equipment
Classroom Video Recording Services
Studio Video Recording Services
Lectern and Flip Charts
Videotape Viewing Room
TargetVision System
Special Projects
Charge Policies
Videotape Dubbing/Copyright
1/2" Tape Editing


Purpose of Media Services
Media Services provides audio/visual support to the students, faculty, and staff of the A. B. Freeman school of Business to enhance our educational programs and to improve the communication effectiveness of our students.

Equipment Policies and Procedures
Media Services operates on a first-come, first-served basis; there are no exceptions to this policy.

Media Services maintains a variety of audio/visual equipment for use by students in the completion of class assignments. Equipment is available to Freeman students who comply with these guidelines.

Media services functions through the scheduling of student A/V technicians and therefore relies on advanced planning for the scheduling of services. To facilitate this scheduling, always try to reserve equipment at least seven days in advance. Weekend Reservations must be made not later than Monday afternoon. Reservations submitted less that 24 hours in advance will not be honored. In order to reserve equipment you must personally come to the Media Services Office and complete a Media Services Request Form. A copy of the request form has been attached for your convenience. All requests are processed in the order in which they are received. In most cases, your reservation can be confirmed at the same time you submit it; but, at busy times, it may be necessary for you to check back later.

All audio/visual equipment is property of Media Services and may not be taken out of the A.. B. Freeman School of Business.

Remember, lack of planning on your part does not constitute an emergency on the part of Media Services.

Audio/Visual Equipment
Multimedia Classrooms:
All nine classrooms (100, 101, 110, 111, 130, 131, 140, 141, and 151)are equipped with a ceiling mounted projector and an Intel Pentium computer with VGA screen, 32 megabytes of memory, and CD-ROM and 3.5" drives. Several of the rooms are also equipped with ZIP drives. All computers have access to the building network and the Internet. If you need access to software not available on the network, please consult with Mike Harrison in the Management Technology Center to ensure that software you may require for your presentation is on the computer.

Each room is also equipped with a Stereo VHS videocassette recorder.

In addition, the following equipment can be interfaced with the video projector. This equipment requires additional setup time.

  • SVHS or ¾" U-Matic videocassette recorder with stereo capability.
  • Audio Cassette player.
  • A slide projector capable of projecting 35mm slides through overhead video projection.
  • An Elmo Visual Presenter capable of projecting printed material through overhead video projection.
  • Laptop computer hook-up for you personal laptop.
  • An overhead transparency projector is also available in every classroom.
IMPORTANT NOTE: Use of equipment in classrooms requires prior room reservation with Academic Programs. Classroom Equipment Requests not bearing the Academic Programs endorsement will not be processed.

Mobile Equipment
For classrooms not equipped with multimedia consoles, A/V needs will be met with mobile equipment. Mobile equipment available through Media Services includes:

  • A VHS videocassette player with a 25" color monitor is available for most classrooms.
  • A wireless mouse and/or laser pointer can be checked out with your Student ID.
  • A 35mm slide projector is available. Included with the projector is a remote control unit and carousel. Keep in mind you may need to view and/or organize your slides before your presentation. Make these arrangements at the time of your request.
  • A portable screen is also available upon request.
In addition to the equipment available in the multimedia classrooms, most rooms include a traditional TV/VCR set. An overhead projector is available in every classroom.

IMPORTANT NOTE: Use of equipment in classrooms outside of regular class time requires prior room reservation with Academic Programs. Student requests for Classroom Equipment not bearing the Academic Programs endorsement will not be processed.

Classroom Video Recording Services
Cameras are available to videotape professor and student classroom presentations. If the lecturer is a guest, please obtain a release form from Media Services and have it signed by the speaker. The purpose of classroom taping is to provide a historical record of a speaker or presentation. It is not an excuse to skip class. All requests for classroom taping must be submitted by the instructor and approved by the director. All classroom video is shot on '' VHS format. Only A/V Technicians are allowed to operate the equipment.

Studio Video Recording Services
Many professors require a recorded presentation as part of your final grade. Coordinate with your professor and Media Services to schedule a shoot time. Policies and specific rules for these presentations will be posted in the office of Media Services. Only those people directly involved in the presentation will be allowed in the studio. Since these presentations are graded and hold a direct bearing on your final course performance, scheduling the shoot at least seven days in advance is advised.

Lectern and Flip Charts
All classrooms have tabletop lecterns. Full size podiums, easels, and flip-chart stands and pads are also available. Since the quantity of these items is limited, you should make your requests well in advance to avoid possible scheduling conflicts.

Videotape Viewing Room
The viewing room is available on a first come, first served basis. The room may be used at any time during Media Services' business hours. No reservations or appointments are taken for this room. U-Matic, Betamax, and VHS-decks are available.

TargetVision System
Media Service operates a number of video bulletin boards throughout the Freeman School. Know as TargetVision, students may use these monitors to post messages for the benefit of the school's students, faculty, and staff.

To post a message, a message request form must be completed. Media Services reserves the right to make changes to any message in order to meet formatting requirements. These changes will be made without notice by a member of the Media Services staff. A "Kill Date" or a date when the message should stop running is required. If no "Kill Date" is indicated on the Video Message Request Form, the message will run for no more than 30 days.

Emergency messages can be put on the TargetVision system. The nature of an emergency message shall be made at the sole discretion of the Director of Media Services.

Special Projects
Media Services is available to assist you with special media projects. Due to limited resources only a limited number of projects can be accepted per year. Media Services can offer you assistance in the following areas:

  • Converting text to script and story boarding.
  • Contracting for commercial video production (taping, technical direction, voice-overs, etc.).
  • Contracting for special graphic production.
  • Contracting for and assistance with editing.

Charge Policies
Media Services provides audio/visual equipment free of charge to faculty, staff and students of the A. B. Freeman School of Business provided the use is germane to the business school. If equipment or services must be rented from an external source, those costs will be passed on to the department conducting the event.

Videotape Dubbing/Copyright
All videotapes intended for classroom use should be in VHS format. If you wish to dub a ¾"copyrighted tape to ½" VHS for classroom use, your request will be met provided the original is left in the media services archives or the copyright holder has issued a written waiver allowing the copying of the tape.

Media Services cannot make multiple copies of copyrighted material without written consent of the copyright holder. REMEMBER: It is unethical and a violation of federal law to steal another's work through copyright infringement.

Due to our limited resources, we do not have the facilities to dub in large quantity. If you need a large number of tapes duplicated, we can locate a production house to meet the request. The fee for this service will be billed to the ordering department or professor.

½" Tape Editing
Media Services is capable of simple, cuts-only editing. This service can be used to compile many sources of material onto one tape. Editing can be a time-consuming process, so please allow 10 working days.

 

 

Last Updated 10/28/09
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