Policies

Media Services
Equipment Policies and Procedures
Audio/Visual Equipment
Mobile Equipment
Classroom Video Recording Services
Studio Video Recording Services
Lectern and Flip Charts
Symon Messaging System
Special Projects
Charge Policies
Videotape/DVD Dubbing/Copyright
Editing
Video Conferencing


Media Services
Media Services, located in room 261 of Goldring/Woldenberg Hall I, provides audio/visual support to the students, faculty, and staff of the A. B. Freeman School of Business to enhance our educational programs and to improve the effective communication of our students.

 


Equipment Policies and Procedures
Media Services operates on a first-come, first-served basis; there are no exceptions to this policy.

Media Services maintains a variety of audio/visual equipment for use by students in the completion of class assignments. Equipment is available to Freeman students who comply with these guidelines.

Media services functions through the scheduling of student A/V technicians and therefore relies on advanced planning for the scheduling of services. To facilitate this scheduling, always try to reserve equipment at least seven days in advance. Weekend Reservations must be made not later than Monday afternoon. Reservations submitted less than 24 hours in advance will not be honored. In order to reserve equipment you must personally come to the Media Services Office and complete a Media Services Request Form. All requests are processed in the order in which they are received. In most cases, your reservation can be confirmed at the same time you submit it; but, at busy times, it may be necessary for you to check back later.

All audio/visual equipment is property of Media Services and may not be taken out of the A. B. Freeman School of Business.

Remember, lack of planning on your part does not constitute an emergency on the part of Media Services.

Audio/Visual Equipment
Multimedia Classrooms: All classrooms in GW 1 and GW 2 are equipped with a ceiling mounted projector and HP Workstation computer with VGA screen, 32 Gigabytes of RAM, and a DVD drive. All computers have access to the building network and the Internet. If you need access to software not available on the network, please consult with Michael Harrison or Wayne Dolese in the Management Technology Center to ensure that software you may require for your presentation is on the computer.

Equipment is controlled through an AMX touch panel interface.

Each room is also equipped with a VHS/DVD player.

In addition, the following equipment can be interfaced with the video projector. This equipment requires additional setup time.

  • VHS/DVD player.
  • A WolfVision Document Camera, capable of projecting printed material through overhead video projector.
  • Laptop computer hook-up for your personal laptop.

An overhead transparency projector is also available in every classroom in GW1 only.

IMPORTANT NOTE: Use of equipment in classrooms requires prior room reservation with Academic Programs. Classroom Equipment Requests not bearing the Academic Programs endorsement will not be processed.

Mobile Equipment
For classrooms not equipped with multimedia consoles, A/V needs will be met with mobile equipment. Mobile equipment available through Media Services includes:

  • A VHS/DVD player with a 25" color monitor
  • A laptop computer for those rooms without a fixed unit
  • A wireless control for use with PowerPoint can be checked out with your Student ID.
  • A portable screen is also available upon request.

In addition to the equipment available in the multimedia classrooms, most rooms include a traditional VCR/DVD unit. An overhead projector is available in every classroom in GWH.

IMPORTANT NOTE: Use of equipment in classrooms outside of regular class time requires prior room reservation with Academic Programs. Student requests for Classroom Equipment not bearing the Academic Programs endorsement will not be processed.

Classroom Video Recording Services
Cameras are available to videotape professor and student classroom presentations. If the lecturer is a guest, please obtain a talent release form from Media Services and have it signed by the speaker. The purpose of classroom taping is to provide a historical record of a speaker or presentation. It is NOT an excuse to skip class. All requests for classroom taping must be submitted by the instructor and approved by the director. Only A/V Technicians are allowed to operate the equipment.

Studio Video Recording Services
Professors sometimes require a recorded presentation as part of your final grade. Coordinate with your professor and Media Services to schedule a shoot time. Only those people directly involved in the presentation will be allowed in the studio. Since these presentations are graded and hold a direct bearing on your final course performance, scheduling the shoot at least seven days in advance is advised.

Lectern and Flip Charts
All classrooms have full size lecterns. Easels, and flip-chart stands and pads are also available. Since the quantity of these items is limited, you should make your requests well in advance to avoid possible scheduling conflicts.

Symon Messaging System
Media Service operates a number of video bulletin boards throughout the Freeman School. Known as Symon, students may use these monitors to post messages for the benefit of the school's students, faculty, and staff.

To post a message, a message request form must be completed. Media Services reserves the right to make changes to any message in order to meet formatting requirements. These changes will be made without notice by a member of the Media Services staff. A "Kill Date" or a date when the message should stop running is required. If no "Kill Date" is indicated on the Video Message Request Form, the message will run for no more than 30 days.

Emergency messages can be put on the TargetVision system. The nature of an emergency message shall be made at the sole discretion of the Director of Media Services.

Special Projects
Media Services is available to assist you with special media projects. Due to limited resources only a limited number of projects can be accepted per year. Media Services can offer assistance in the following areas:

 

 

  • Converting text to script and story boarding.
  • Contracting for commercial video production.
  • Taping, technical direction, voiceovers, etc. for special events.
  • Contracting for special graphic production.
  • Contracting for and assistance with editing.

Charge Policies
Media Services provides audio/visual equipment free of charge to faculty, staff and students of the A. B. Freeman School of Business provided the use is germane to the business school. If equipment or services must be rented from an external source, those costs will be passed on to the department conducting the event.

Videotape/DVD Dubbing/Copyright
All video intended for classroom use should be in VHS/DVD format. If you wish to dub a copyrighted tape to VHS/DVD for classroom use, your request will be met provided the original is left in the media services archives or the copyright holder has issued a written waiver allowing the copying of the tape.

Media Services cannot make copies of copyrighted material without written consent of the copyright holder. REMEMBER: It is unethical and a violation of federal law to steal another's work through copyright infringement.

Due to our limited resources, we do not have the facilities to dub in large quantity. If you need a large number of tapes duplicated, we can locate a production house to meet the request. The fee for this service will be billed to the ordering department or professor.

Editing
Media Services is capable of simple editing. This service can be used to compile many sources of material onto one tape/DVD. Editing can be a time-consuming process, so please allow 10 working days.

 



Video Conferencing
IP Video Conferencing is available from Media Services. It is only available with permission from the Director of Media Services.

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